An exciting and long awaited feature is finally available!
Don't have time to take names on the door? You can now ask your guests to show their QR code at the door and start checking them in fast and efficiently.
How do I turn this on for my guests?
Simply head on over to the 'Edit' page for you event and select 'Enable QR Codes' under optional settings and click save.
Once this feature is enabled, your guests will see a 'View QR Code' button on their booking confirmation screen.
Clicking that button will simply show the code like so
How do I scan a QR code?
Scanning a code is easy. You will now see a QR code symbol on your bookings view (for both events and collections). Instead of searching for the name or scrolling through your list, simply tap the QR code icon show below.
This will bring up the scanner (you may need to accept browser permissions first!) and allow you to scan your guest QR codes all within your bookings view. No need to download an extra app!
A successful scan will automatically show the name, number of guests, booking time and the event they have booked to visit.
You can simply tap 'Check In' and then 'Scan a new code' to move on to your next guest.
Suitable error messages will be shown if any guests attempt to check in with incorrect QR codes.
Please note: Only bookings made within the Collection or Event you are using the scanner from will be accepted.
If you have any questions, please contact us using the 'Live Chat' button and we can help you get set up.
INVITES 💌
New
One of the most highly requested features is now live!
Take control of your events and offer unique experiences for your guests all with the help of invites!
Invites act as personalised booking links. You can pre-populate your guest invite with their name, email and any private internal data you may wish to remember. Once your guests receive the link there will be no need for them to enter their details, making the booking process even faster than before.
If you choose to personalise invites, guest's do not have the power to change the details you entered, making these links secure, only to be used by those intended!
You also have the option to batch create a set of up to 1,000 unique invites, each with their own unique invite code. Merge them into your own personal event email or simply use them to retain greater control over your attendees.
In order to aid front of house teams using iPads or mobile devices to check in guests we are excited to launch real time live check in.
This means that all devices will update automatically when a guest is checked in without the need to refresh the page.
⬆️ gif showing 1 browser automatically updating without refreshing
In addition to this live alerts will show when bookings are made.
NB. Remember to use partial check in if only part of a group arrive for accurate attendance tracking. To do this click on a booking and just check in the number of guests who have arrived.
Add/remove guests from bookings
New
You can now add and remove guest from a booking. In addition you can add the email of the guests attending. This is a useful feature if you are capturing the details of all visitors on the door for either contact tracing or following up post event.
To add or remove guest from a booking simply click on the booking and add and remove guests at the top of the booking module.
Partial check-in and adding guest names
New
It is now possible to check in part of a booking.
Previously it was only possible to check in the whole booking upon arrival but now you can mark bookings as partially checked in when the whole group do not arrive at once or at all.
Fully checked in bookings are marked with a green tick. You can check a whole booking in (and out) directly on the bookings view by clicking the tick.
Partially checked in bookings are marked orange
Unchecked in bookings are marked grey
How to partially check in some guests on a booking
Partial check in lets you check in just the guests that have actually arrived. To do so simple click on a booking from the bookings view and then check in the number of guests that have arrived.
Preview the booking page
New
You can now preview the booking page to check how a page looks without being able to actually make a booking.
This feature helps you quickly see how a booking page looks even if you have bookings turned off.
Bookings can't be made from the preview view.
Adding names of guests to bookings
New
You can now add the names of guests directly to the bookings.
Simply click on a booking and click the edit icon next to the guest names.
Paid Tickets and Extras
We recently added the ability for ARTSVP clients to create their own paid tickets. We have worked hard to make the system simple and easy to create multiple ticket types. In addition you can also sell "Extras" such as tote bags, catalogues etc without effecting availability.
Creating Ticket Types
You can edit the name, description and price of tickets. You can also set a minimum and maximum quantity that each booking must include if necessary.
Adding Extras
Adding additional items that can be pre-paid for when booking can increase revenue and provide a sleek experience when a customer is already making a purchase.
Adding in extras is very similar to adding a ticket but they do not count towards availability.
Add admin notes to bookings
With a recent update all accounts can now add notes to their bookings and guest lists.
This feature is designed to help teams operate efficiently and delivery exceptional client service.
How it works
Any individual with an ARTSVP account and access to bookings on a specific event can add/edit the note attached to a booking. To do this simply click on a booking and add a note.
Any individual booking on the bookings view with a note attached is marked with a note icon to make it easy for the front of house team to quickly check notes when clients/visitors arrive.
Uses for notes
Letting front of house know of special requirements for certain clients.
Informing front of house which sales or clients liaison to get when certain clients arrive.
